How to create tables in PowerPoint

tables in PPT

Steps for good-looking tables in PowerPoint

Tables are everywhere in business – price lists, KPI comparisons, project meetings, quarter review meet-ups, accounting audits… Sounds familiar? We use tables a lot, they are one of the most common ways to present data. Making tables in PowerPoint or Excel is simple and quick. However, usually, those tables look pretty boring. It’s time to change that!

Let me show you some easy steps you can use to quickly change default data tables into more attractive table graphics.

How to work with tables for PowerPoint?

When you’re putting a PowerPoint presentation together for your colleagues, it’s just as important to include visual information as it is to add text. You may have the best lecture that anyone in your department has ever heard. However, you won’t get a good reception among your peers if you don’t learn the differences. Sometimes people won’t be able to fully comprehend your ideas if you don’t give them a visual example to work with.

Not sure how to start making your presentations more viewer-friendly? Don’t worry! We’ve put together a guide to help you become an expert at making tables in PowerPoint!

If you want to insert a table on your slide, use Alt N T.

tables in PowerPoint

Once you used the shortcut, a small window will appear. That’s where you can select the number of rows you need as well as the number of columns. Select them by clicking on the Arrows (Right and Down) on your keyboard. Then press Enter.

tables in PowerPoint
tables in PowerPoint

Great! You’ve got your table. However, it’s not the right position. Relocate it by using the Arrows (Down and Left).

tables in PowerPoint
tables in PowerPoint
tables in PowerPoint

To resize the table, use Shift + Arrow (Left/Right or Up/Down).

tables in PowerPoint
tables in PowerPoint
tables in PowerPoint

In case you want to change table layout, use Alt J T A.

tables in PowerPoint

The window with different colors and layouts will pop up. Navigate by using the Arrows and once you select the desired one, click Enter.

tables in PowerPoint
tables in PowerPoint

Remove the banded rows with an easy shortcut Alt J T R.

tables in PowerPoint
tables in PowerPoint

If you want to work with particular columns, you need to use Shift + Arrow (Right). It will select the columns you need.

tables in PowerPoint

Once you selected the columns, right click with Shift +F10.

tables in PowerPoint

You will have a few options to choose from. But in our case, we want to merge the cells. M shortcut is the right one to use, then click Enter.

tables in PowerPoint
tables in PowerPoint

In case, you want to reverse the action and split the cells, open the options window (Shift + F10) and press E. Then, Enter.

tables in PowerPoint
tables in PowerPoint
tables in PowerPoint
tables in PowerPoint

Another useful trick is to add rows above. You can do that faster by using Alt J L V.

tables in PowerPoint

To delete the rows, press Backspace.

tables in PowerPoint

The same logic applies when you want to add/remove columns.

tables in PowerPoint

Highlight cells down by pressing Shift + Arrow (Down).

tables in PowerPoint

Otherwise, if you want to highlight cells right, click Shift + Arrow (Right).

tables in PowerPoint

If you want to unhighlight to the original cell, just use Arrow Left.

tables in PowerPoint

A quick and easy tip to highlight the whole table is with Ctrl + A.

tables in PowerPoint
tables in PowerPoint

When you need to adjust the position of your text in the table, it’s easier to use the shortcuts for alignment. For example, for the Right alignment, use Ctrl + R.

tables in PowerPoint

To align the text in the center, click Ctrl + E.

You can go one cell down by clicking on Arrow Down.

tables in PowerPoint

But you can also align the text on the left with Ctrl + L.

Tables in PowerPoint
Tables in PowerPoint

When you wan to distribute rows, use Alt J L U R.

Tables in PowerPoint

In case of columns, click on Alt J L U C.

Tables in PowerPoint
Tables in PowerPoint

In PowerPoint, you can experiment with the height of the rows. Just use the Alt J L H shortcut and the job is done.

Tables in PowerPoint

If you are not happy with the height, you can always adjust it by using 0 A.

Tables in PowerPoint

Press Enter to confirm your choice.

Tables in PowerPoint
Tables in PowerPoint

The same logic applies when you wan to regulate the width.

Tables in PowerPoint

Insert all borders by clicking on Alt J T B A.

Tables in PowerPoint
Tables in PowerPoint

The same logic applies when you want to insert outside borders.

Tables in PowerPoint

Conclusion

Keyboard shortcuts are the easiest way to do things faster. However, with a wide variety of software, it’s hard to remember all the different shortcuts. Even though we all know they are useful, few of us bother using them. keySkillset is happy to provide the best solution on the market to build muscle memory when creating tables in PowerPoint.

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